What to Save, What to Shred: Legal and Practical Recordkeeping Rules for California HR
California Employer Resources Webinar
Wednesday, September 12, 2012
10:30 a.m. to Noon Pacific
|1. Live Conference
|2. Live Conference + CD Recording
|3. CD Recording Only
As a busy HR professional, you don't want that pile of employee documents and paperwork on your desk to land you on an episode of Hoarders, but you also don't want to get rid of any records you may need for future reference. The HR department is the repository for everything from resumes to attendance records, and this wealth of information can turn even the most organized office into a filing nightmare.
Personnel records often contain sensitive information, so you have to handle them carefully. They can not only prove you're in compliance with government recordkeeping requirements, but they also can make or break your case during disputes with current or former employees.
Stay up to date on the best practices related to personnel records, especially with new regs coming into play, including the EEOC’s April 2012 ruling to extend recordkeeping requirements under Title VII of the Civil Rights Act and the Americans with Disabilities Act to entities covered by the Genetic Information Nondiscrimination Act.
If you know what to collect, what to file, and especially what can be thrown away, you'll feel organized, knowing you have a legally safe system in place for all your recordkeeping requirements.
Participate in this interactive webinar, and you'll learn:
- Documents you must keep on file and for how long -- and why California is different than everywhere else
- Why keeping everything is almost as dangerous as keeping nothing
- How to make the transition from paper to electronic files
- The stages of recordkeeping, including pre-hire, current employees, past employees, and what kinds of records you need to keep for each group
- Specific regulations California requires employers to meet regarding HR records
- When being a California-headquartered company matters for recordkeeping purposes, and when it doesn’t
- How privacy rules have changed, and what must be kept private
- RIF and WARN: what you MUST know, records-wise, in the event of a layoff or plant closing
- Back-up and destruction policies: how to be compliant, consistent, and better able to sleep at night
- When and how to audit yourself to make sure you’re on track
- What to do when you receive a request from the Department of Labor, the Equal Employment Opportunity Commission, or various other federal or state agencies
- Why you should ask for signatures in blue ink
- Strategies for developing a strong recordkeeping system that won’t compromise personal employee data
- How to develop a system for easy records retrieval and tracking
- How to be sure you're in compliance with HIPAA rules on employee information
- Practical tips for making your recordkeeping accurate, efficient, and routine
In just 90 minutes, you'll have a complete understanding of how new laws and regulations affect the way you manage your employee files and other documents in California. Register now for this event risk-free.
About your Speaker:
Attorney Marc Jacuzzi is a shareholder at the law firm of Simpson, Garrity, Innes & Jacuzzi, PC, in South San Francisco, California. Mr. Jacuzzi has broad experience in employment law matters. He has represented numerous employers as defendants in civil rights actions, trade secret misappropriation claims, wage claims, wrongful termination claims, unfair business practices claims, contract disputes, and various tort claims filed with the Equal Employment Opportunity Commission, the Division of Labor Standards Enforcement, various other state agencies, and in various state and federal courts.
Mr. Jacuzzi’s practice also involves employment law counseling. He regularly advises clients regarding all aspects of the employer/employee relationship, including hiring and termination issues, wage and hour requirements, employee classification issues, civil rights/discrimination issues, commission plans, employment contracts, employee handbooks and policies, confidential information agreements, reductions in force, leaves of absence issues, employment audits, M&A employment issues, violence in the workplace issues, and international employment issues.
Mr. Jacuzzi has also conducted numerous in-house training programs on a number of employment law topics.
This program has been approved for 1.5 recertification credit hours toward PHR and SPHR recertification through the Human Resource Certification Institute (HRCI). This program is also a California-specific continuing education activity for PHR-CA and SPHR-CA recertification. For more information about certification or recertification, please visit the HRCI homepage at www.hrci.org. The use of this seal is not an endorsement by HRCI of the quality of the program. It means that this program has met HRCI's criteria to be pre-approved for recertification credit.
The California Employer Resources is an approved MCLE Multiple Activity Provider, and this program has been approved for 1.5 hours of MCLE credit by the State Bar of California. For more information, please contact our customer service department at (800) 695-7178.
How Do Webinars Work?
A webinar is remarkably cost-effective and convenient. You participate from your office, using a regular telephone and a computer with an Internet connection. You have no travel costs and no out-of-office time.
Plus, for one low price, you can get as many people in your office to participate as you can fit around a speakerphone and a computer screen.
Because the conference is live, you can ask the speakers questions - either on the phone or via the webinar interface.
You will receive access instructions via e-mail several days before the event. You don't need any additional materials before the webinar starts. Your conference materials will be available for you to view, print, and download when you log in to participate in the event.
Why You Can Sign Up To Attend This Event with Confidence
If you are not completely satisfied after attending a California Employer Resources event, let us know, and we will refund 100% of your registration fee — no questions asked.