Employer E-Recordkeeping in California: Rules for Managing, Storing, and Purging in the Digital Age

California Employer Resources Webinar

Monday, July 9, 2012
10:30 a.m. to Noon Pacific

Order Option       Price  
1. Live Conference       $189      
2. Live Conference + CD Recording       $259      
3. CD Recording Only       $189      

Electronically stored information, ESI for short, is proving to be a goldmine for employees' attorneys in California -- and a nightmare for HR.

In case after case, stored e-mail, electronic employee records, and other cyber documents are being used as evidence of discrimination, retaliation, and other employment law missteps. Even when no such violation can be proved, mismanagement of ESI has become grounds for expensive penalties and sanctions.

As HR continues to take advantage of document management technology, and ESI methods are being used to hold employers accountable in court, you MUST have policies in place to control how you retain and manage electronically stored information.

If you’re not up-to-date on compliance requirements concerning the management, storage, preservation, and destruction of ESI, you could be setting your organization up for significant compliance challenges.

You and your colleagues will learn:

  • How to properly store electronic timecards
  • The California Labor Code rules for electronic records storage
  • Which records you're required to store in hard-copy form under California IWC Order No. 7-2001 -- and for how long
  • The legal parameters of providing electronic pay stubs to employees when their checks are direct deposited
  • What constitutes a “record,” digital data such as computer log-on/off times, Outlook calendars, notes and to-do lists, and more
  • The types of data that most likely constitute a document in the eyes of the law and what that means for you
  • Examples of email woes -- and how to manage and/or avoid them
  • How to assess your data environment, including how to gauge whether your existing document creation, storage, retention, and destruction policies need some TLC
  • When and how to destroy electronic documents
  • Best practices for managing documents used in litigation, including when your duty to preserve records is triggered
  • Types of technology you should be prepared to sift through when the preservation duty arises

In just 90 minutes, you'll learn everything you need to know about the best electronic recordkeeping practices for California HR professionals. Register now for this informative event risk-free.

About your Speaker:

Attorney Marc L. Jacuzzi is a shareholder at the South San Francisco-based law firm of Simpson, Garrity, Innes & Jacuzzi P.C. Mr. Jacuzzi has broad experience in employment law matters. He has represented numerous employers as defendants in civil rights actions (including claims under the Age Discrimination in Employment Act, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the California Fair Employment and Housing Act, and other state discrimination statutes), trade secret misappropriation claims, wage claims, wrongful termination claims; unfair business practices claims, non-competition claims, contract disputes and various tort claims filed with the Equal Employment Opportunity Commission, the Division of Labor Standards Enforcement, various other state agencies and in various State and Federal Courts.

This program has been approved for 1.5 recertification credit hours toward PHR and SPHR recertification through the Human Resource Certification Institute (HRCI). This program is also a California-specific continuing education activity for PHR-CA and SPHR-CA recertification. For more information about certification or recertification, please visit the HRCI homepage at www.hrci.org. The use of this seal is not an endorsement by HRCI of the quality of the program. It means that this program has met HRCI's criteria to be pre-approved for recertification credit.

The California Employer Resources is an approved MCLE Multiple Activity Provider, and this program has been approved for 1.5 hours of MCLE credit by the State Bar of California. For more information, please contact our customer service department at (800) 695-7178.

How Do Webinars Work?

A webinar is remarkably cost-effective and convenient. You participate from your office, using a regular telephone and a computer with an Internet connection. You have no travel costs and no out-of-office time.

Plus, for one low price, you can get as many people in your office to participate as you can fit around a speakerphone and a computer screen.

Because the conference is live, you can ask the speakers questions - either on the phone or via the webinar interface.

You will receive access instructions via e-mail several days before the event. You don't need any additional materials before the webinar starts. Your conference materials will be available for you to view, print, and download when you log in to participate in the event.

Why You Can Sign Up To Attend This Event with Confidence

If you are not completely satisfied after attending a California Employer Resources event, let us know, and we will refund 100% of your registration fee — no questions asked.